Position:  Secretary I

Location:  Boyce Middle School

Assignment:  Full-time

Start: Immediately

 

SUMMARY 

Serves as the Secretary to school administrators or departments.  Responsible for coordinating school/department services; providing comprehensive administrative and business support in a detail-oriented and problem-solving manner; and communicating pertinent information.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain the highest level of confidentiality of district and student information.
• Understand the areas of responsibilities and appropriately execute in the areas as assigned.
• Identify and/or develop process improvements to create efficiency, with a focus on implementing technology solutions.
• Be well-versed with the District/School calendar and proactively coordinate activity levels for the administrator to ensure smooth implementation.
• Responsible for receiving and appropriately routing visitors and communications on behalf of the administration, including face to face meetings, telephone, mail and electronic communications.
• At the school building level, responsible for implementing the entire student attendance process, which includes accurate record keeping, tracking attendance/early dismissal/tardiness; drafting letters, etc.
• Work collaboratively with the school administration and staff for various projects, programs and activities, including the building master schedule, special schedules, standardized assessment testing, etc.
• Management and maintenance of student records and school files.
• Schedule meetings, appointments and parent/teacher conferences.
• Material acquisition, including ordering, processing, and maintaining inventory of office materials and/or equipment.
• Ensure all school building/facility safety protocols are properly administered and properly followed, if applicable. 
• Coordinate projects and initiatives, as assigned.
• Interact with varying levels of staff/administrators, parents and external representatives.
• May serve as a backup for the Head Secretary.
• All other duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree, preferred. Associate degree, required.
• One to two years of proven executive assistant (or commensurate) experience at an administration level.  
• In-depth understanding and proficiency of the entire Google suite (Docs, Sheets, Slides and Forms), QuickBooks, Apple and/or Google programs (Gmail and calendar).
• Experience in an educational environment, preferred. 

SKILLS and ABILITIES

• Effective approach to problem solving, critical skills thinking and effective decision-making.
• Strong aptitude in utilizing various modes of technology and applications.
• Strong capability in prioritizing and multi-tasking with competing demands to ensure deadlines are met.
• Ability to read and interpret documents; write routine reports and compose correspondence.
• Professional level verbal and written communication skills.
• Effectively communicate (oral and written) with diverse individuals and groups. 
• Strong interpersonal relationship skills with administrators, staff, students/families and the community.

Note:  Final candidates will be required to perform a written simulation and take a technical assessment to evaluate proficiency in computer literacy and applications/systems.